Executive Assistant
Fab.com - Pune, Maharashtra

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JOB DESCRIPTION

Job Title: Personal Assistant to Director

Report to: Director

Job Summary: To provide secretarial & administrative support

Main areas of Responsibility:

• Management of the Director’s diary and appointments

• Help Director manage output, workflow and office deadlines

• Take and relay accurate and timely messages from telephone

callers, and answer queries where possible

• Collect and open all mail addressed to the Director

• Take minutes for all meetings.

• Draft, type and dispatch all the Director’s correspondence

• Liaise with relevant individuals, external organisations etc to arrange

meetings, prepare agendas and draft minutes

• Maintain a comprehensive filing system

• Co-ordinate Director’s travel in conjunction with in-house travel group

• Tabulate and retrieve Director’s official expenditures and claims

• Arrange local transportation when necessary

• Some research, media relations and promotional work

• Undertake any other duties as requested by the Director

Skills:

• Ideally educated to degree level (A’ level education considered)

• A minimum of 2-4 years PA/secretarial experience.

• Shorthand and excellent typing skills- Good computer literacy,

speed and accuracy essential. (MS Office, Excel, Powerpoint).

• Experience of working within an international environment, ideally

international organisation, NGO and/or multinational private sector

• Excellent organisational skills

• Excellent communication skills, both verbal and written

• Professional telephone manner

• Willingness to work in a multicultural environment

• Proven ability to work under pressure and to tight deadlines

• Bright, confident personality

• Well presented

• Highly personable

• Flexible and mature approach with ability to work unsupervisedJOB DESCRIPTION

Job Title: Personal Assistant to Director

Report to: Director

Job Summary: To provide secretarial & administrative support

Main areas of Responsibility:

• Management of the Director’s diary and appointments

• Help Director manage output, workflow and office deadlines

• Take and relay accurate and timely messages from telephone

callers, and answer queries where possible

• Collect and open all mail addressed to the Director

• Take minutes for all meetings.

• Draft, type and dispatch all the Director’s correspondence

• Liaise with relevant individuals, external organisations etc to arrange

meetings, prepare agendas and draft minutes

• Maintain a comprehensive filing system

• Co-ordinate Director’s travel in conjunction with in-house travel group

• Tabulate and retrieve Director’s official expenditures and claims

• Arrange local transportation when necessary

• Some research, media relations and promotional work

• Undertake any other duties as requested by the Director

Skills:

• Ideally educated to degree level (A’ level education considered)

• A minimum of 2-4 years PA/secretarial experience.

• Shorthand and excellent typing skills- Good computer literacy,

speed and accuracy essential. (MS Office, Excel, Powerpoint).

• Experience of working within an international environment, ideally

international organisation, NGO and/or multinational private sector

• Excellent organisational skills

• Excellent communication skills, both verbal and written

• Professional telephone manner

• Willingness to work in a multicultural environment

• Proven ability to work under pressure and to tight deadlines

• Bright, confident personality

• Well presented

• Highly personable

• Flexible and mature approach with ability to work unsupervised

About this company
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