OBJECTIVES OF THE PROGRAMME :
To provide accounting and budgetary policy guidance and support across the SEA Region. Ensure effective financial controls exist and are properly managed through guidance and post-facto compliance checking, as well as ex-ante certification when required. Ensure effective budgetary monitoring and reporting across the Region and to support decision making by Executive Management team. Ensure income is managed appropriately for all sources of funding, and advise budget centres on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level. Monitor and follow-up audit recommendations in the Region. Act as focal point for countries, technical units, Global Service Centre and other business areas for accounting matters concerning the SEA Region.
Description of duties:
Under the guidance and supervision of the Budget and Finance Officer (BFO), the Budget Officer is responsible for effective delivery of budgetary services, transparent utilization of financial resources and management of the salary workplans in SEAR. He/she analyzes and interprets WHO financial rules and regulations and provides solutions to a wide spectrum of complex budgetary and financial issues. The Budget Officer promotes a collaborative, client-oriented approach consistent with WHO rules and regulations.
The Budget Officer supervises and leads the staff of the Income and Awards and the HR Plan and Budget teams within the Budget and Finance Unit in SEARO. The Budget Officer works in close collaboration with the technical and administrative units in the regional office, Country Offices, and HQ ensuring successful performance of the team.
Under the guidance and supervision of the BFO, the Budget Officer ensures the day-to-day coordination of the budget and income management teams within BFU. The specific duties include:
1. Clears budget change requests and related GL budget vouchers; monitor budget ceilings, PB allocation and available resources; coordinates with PLN on budget development and monitoring.
2. Monitors HR plan data to ensure that it is accurately maintained in GSM and in offline consolidated sheets and that tasks and awards are correctly mapped; reviews reports and resolves funding issues for monthly payroll OLD run.
3. Prepares financial monitoring and other reports; prepares budget analysis, clears documents with budgetary implications.
4. Prepares briefings for high level meetings and provides inputs for related meeting documents.
5. Assists in management of AC, AS/POC and CVC funds. Prepares reports to assist management in optimization of available resources.
6. Performs second level financial and legal review of draft donor agreements. Co-ordinates with TUs, PIR/SEARO and LEG/HQ on donor agreement issues.
7. Verifies that award management forms (AAR, ADR, AMR) are correctly processed in SEARO. Coordinates with HQ, WCOs and TUs for opening and closing of awards.
8. Performs a monthly review and follow-up of receivables, expiring VC funds and undistributed amounts. Coordinates with award managers for timely receipt of receivables and towards optimizing award implementation and minimizing surrender of funds.
9. Verifies certified and uncertified statements of accounts and financial donor reports relating to donor agreements to ensure that these are in accordance with donor agreements and WHOs accounting system or appropriately reconciled to the same.
10. Plans work priorities, supervises staff and evaluates performance. Advises and trains the BFU and technical unit/ CO staff on issues related to budget and income management issues.
Education: Essential: University degree in Finance, Business Administration, Public Administration, Economics or related field.
Desirable: Master's Degree in Finance or related field, or a professional accounting qualification such as CPA, CA or equivalent would be considered an advantage. Training in IPSAS.
Skills: Functional Skills and Knowledge:
1) Demonstrated skills and experience in finance, accounting management and reporting, with the ability to analyse data and recommend appropriate actions and to prepare reporting documents.
2) Excellent understanding of financial principles and financial rules and regulations, ability to interpret policy and apply correctly.
3) Excellent Excel skills.
1) Ensuring the effective use of resources.
2) Producing results.
3) Moving forward in a changing environment.
4) Creating an Empowering and Motivating Environment.
Other Skills (e.g. IT): Advanced skills in MS Excel are a requirement. MS Word and integrated accounting systems etc. is expected. Knowledge of GSM or another ERP system is also required.
Experience: Essential: Minimum 2 years of relevant experience in budget and finance services. Experience in managing a team. Good accounting experience using ERP systems.
Desirable: Experience in working in WHO and/or the UN system, together with specific experience of using Oracle. Experience in working in a multicultural environment.
Excellent knowledge of English. Working knowledge of other WHO official languages would be desirable.
(Net of tax)
US$ 46,730 at single rate
US$ 49,821 with primary dependants
% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
A written test and interviews may be used as a form of screening World Health Organization - 9 months ago